Each OnStage user is assigned one or more ‘application roles’ that are linked to their account. This applies to members of staff, students or external staff (from the organizations).
Members of staff can have multiple roles. Where there are such double roles, the one with more privileges counts for the authorizations. In that case, the user can choose which dashboard to use (as their default, or by switching via the options). The Q&A gives role-based information and adjusts to the context of the chosen dashboard, even when clicking through from elsewhere.
| Application role | Brief description |
| Application administrator | Basic configuration and process configuration at the institution level |
|---|---|
| Key user | Process configuration at the domain level |
| Back office | Practical bureau and/or coordinator; can view the coaching groups |
| Is allowed to manage coaching groups | Can manage coaching groups (only when combined with the Back Office role) |
| Coach | Can carry out process steps in the individual dossiers assigned to them. Multiple sub-roles, including coach and assessor. |
| Relationship manager | Managing the organizations (for placements and graduation projects) and vacancies |
| Manager | Final responsibility; has the rights to view all dossiers |
| Educational administration | Access to POK validations for POK integration purposes |
| Student locator | Access to the Student Locator feature for crisis management purposes |
| May reopen activities | Assigns the capability to reopen activities in dossiers. |
| Student | Access to their own dossiers to carry out their own defined steps. |
| Practical trainer | Access to the dossiers of their own work placement trainees to carry out their own defined steps. |
| HRM contact | Access to the dossiers of their own work placement trainees; viewing rights |