There is the option of defining deletion rules for cleaning up dossiers or the contents of activities.
Deletion rules can be defined using the basic data and they can be round in the Placement section.
This screen lets you define various deletion rules that can then be used in process and activity templates.
Once a deletion rule has been added, there is always one that is defined as a default deletion rule; this is the one that will always be used for clearing up dossiers, even if no deletion rule has been set for a process.
It is also not possible to discard the default deletion rule. Before you can do that, another deletion rule has to be set as the default one.
When adding a deletion rule, a standard period of 84 months (7 years) is used and the moment chosen can be between ‘After end of registration with the institution’ and ‘After dossier completion’.
These deletion rules can be used in a process template or an activity template.
Executing the deletion rules depends partly on the archiving settings of any submission and assessment activities used in the process.
If an archiving setting has been set for a submission and assessment activity, the content of an activity or dossier can only be cleared up once the data for the activity has been archived.
The archiving setting for a submission and assessment activity is only available if use of archives has been configured at the college-wide level.