Please note that if you have permissions for multiple domains and an organization is approved for both domains, you will see the same organization listed twice. It is just one organization, though.
It frequently happens that organizations are entered double. This is often done by accident as the student or relationship manager making the entry does not realize it is the same organization.
OnStage does check the input, but that is not always picked up properly if the name is entered differently.
That is why there is a function for removing duplicate organizations:
- In the “Organization – overview’ screen, select the two organizations to be merged.
- Click the ‘Merge organizations’ option.
- This takes you to the ‘Merge organizations’ screen.
- General details (name, Chamber of Commerce number, work experience accreditation ID number). Choose the correct version.
- Contact details (name and address, general e-mail address). Choose the correct version.
- Contacts By default, all contacts are included in the merged organization. If there are duplicates here too, drag the superfluous business card on top of the one that you want to keep. If you decide that was wrong (before you have saved the change) you can undo this.
- When all the options have been set on this screen, you can save the changes by clicking the ‘Merge organizations’ button.
The general data or contact details of the organization or a contact there may no longer be complete due to the merge if there was additional information on the variant that you did not select. You can still include that data after the merge, although you will need to have made a note of it first.
When you start merging organizations, OnStage checks whether it is possible to merge the organizations. You will be told if that cannot be done.
Reasons why merging may not be possible are:
- One of the organizations has a status other than ‘Approved’
- You have chosen the same organization twice in a different domain